Article 1 of 4

How GSI Works: From Transactions to Reports

Article 1 of 5: Understand the Dashboard

Article 2 of 5: Find the Action Center (your to-do list)

2. Connect Gmail

3. Enter your Opening Balance Sheet

Article 3 of 5: Work through Transactions

Article 4 of 5: Check Bank Transactions

4. Check Company Settings

Article 2 of 4: Work through the Action Center

Appendix: Platform Overview

New article 14

1. Connect your bank account

Article 4 of 4: Check Bank Transactions

Article 5 of 5: Reconcile your transactions with bank

Article 1: The Close Checklist

First Time on Platform After Registration

Onboarding (First Time Set Up)

Onboarding

Monthly Bases

Metrics

First Time Using Platform After Onboarding

First Time Using Platform

Working on the platform to update your activity

Updating Your Activity

Monthly Checklist

Platform Overview

⏱️ Reading time: 3 minutes <h2 class="LexTKB__h2" dir="ltr">Overview</h2>GSI combines AI automation with human review to turn your raw financial data into accurate, auditable reports. The AI handles the repetitive work — you stay in control of what gets poste<h2 class="LexTKB__h2" dir="ltr" style="text-align: start;">The Flow</h2>Every financial record follows the same path:Transactions / Bank Transactions → Reconcile → Journal Entry → Approval → Reports<img src="https://cdn-assets.productfruits.com/4e301b51-6e14-48be-8a15-9f759c590082" alt="" data-position="full" data-width="77.36842105263159%" data-height="auto" class="lexical-inline-image position-full" style="z-index: 20;"><table class="LexTKB__table"><colgroup><col><col></colgroup><tbody><tr><th class="LexTKB__tableCell LexTKB__tableCellHeader" style="background-color: rgb(240, 241, 242); vertical-align: top; text-align: start;">Step</th><th class="LexTKB__tableCell LexTKB__tableCellHeader" style="background-color: rgb(240, 241, 242); vertical-align: top; text-align: start;">What happens</th></tr><tr><td class="LexTKB__tableCell" style="background-color: rgb(255, 255, 255); vertical-align: top; text-align: start;">1. Transactions</td><td class="LexTKB__tableCell" style="background-color: rgb(255, 255, 255); vertical-align: top; text-align: start;">You record a business event — manually, by import (CSV/Excel/PDF), or via bank sync.</td></tr><tr><td class="LexTKB__tableCell" style="background-color: rgb(255, 255, 255); vertical-align: top; text-align: start;">2. Bank Transactions</td><td class="LexTKB__tableCell" style="background-color: rgb(255, 255, 255); vertical-align: top; text-align: start;">GSI syncs your bank feed via Plaid. These are the actual movements of money.</td></tr><tr><td class="LexTKB__tableCell" style="background-color: rgb(255, 255, 255); vertical-align: top; text-align: start;">3. Reconcile</td><td class="LexTKB__tableCell" style="background-color: rgb(255, 255, 255); vertical-align: top; text-align: start;">GSI matches each transaction to the corresponding bank movement. AI suggests matches; you confirm.</td></tr><tr><td class="LexTKB__tableCell" style="background-color: rgb(255, 255, 255); vertical-align: top; text-align: start;">4. Journal Entry</td><td class="LexTKB__tableCell" style="background-color: rgb(255, 255, 255); vertical-align: top; text-align: start;">Once reconciled, GSI generates the accounting entry (debits + credits).</td></tr><tr><td class="LexTKB__tableCell" style="background-color: rgb(255, 255, 255); vertical-align: top; text-align: start;">5. Approval</td><td class="LexTKB__tableCell" style="background-color: rgb(255, 255, 255); vertical-align: top; text-align: start;">A reviewer approves the Journal Entry before it's finalized.</td></tr><tr><td class="LexTKB__tableCell" style="background-color: rgb(255, 255, 255); vertical-align: top; text-align: start;">6. Reports</td><td class="LexTKB__tableCell" style="background-color: rgb(255, 255, 255); vertical-align: top; text-align: start;">Approved entries appear in the GL, Trial Balance, Balance Sheet, and P&amp;L.</td></tr></tbody></table><h2 class="LexTKB__h2" dir="ltr" style="text-align: start;">AI Does the Work. You Stay in Control.</h2>The AI helps by:<ul class="LexTKB__ul"><li value="1" class="LexTKB__listItem" style="text-align: start;">Extracting data from documents (invoices, PDFs)</li><li value="2" class="LexTKB__listItem" style="text-align: start;">Suggesting account categories</li><li value="3" class="LexTKB__listItem" style="text-align: start;">Auto-reconciling high-confidence matches or proposing matches for review</li><li value="4" class="LexTKB__listItem" style="text-align: start;">Generating Journal Entries automatically</li></ul>You confirm:<ul class="LexTKB__ul"><li value="1" class="LexTKB__listItem" style="text-align: start;">That extracted data matches the source document</li><li value="2" class="LexTKB__listItem" style="text-align: start;">That categories are correct</li><li value="3" class="LexTKB__listItem" style="text-align: start;">That reconciliation matches are accurate</li><li value="4" class="LexTKB__listItem" style="text-align: start;">That Journal Entries are correct before approving</li></ul><blockquote class="LexTKB__quote" dir="ltr" style="text-align: start;">⚠️ Important: If the AI is not confident, it flags the item for manual review. Nothing posts without human sign-off.</blockquote><h2 class="LexTKB__h2" dir="ltr" style="text-align: start;">When Does Data Appear in Reports?</h2>Only approved Journal Entries show up in your reports. Everything else is still in progress.<table class="LexTKB__table"><colgroup><col><col></colgroup><tbody><tr><th class="LexTKB__tableCell LexTKB__tableCellHeader" style="background-color: rgb(240, 241, 242); vertical-align: top; text-align: start;">Stage</th><th class="LexTKB__tableCell LexTKB__tableCellHeader" style="background-color: rgb(240, 241, 242); vertical-align: top; text-align: start;">In Reports?</th></tr><tr><td class="LexTKB__tableCell" style="background-color: rgb(255, 255, 255); vertical-align: top; text-align: start;">Transaction created</td><td class="LexTKB__tableCell" style="background-color: rgb(255, 255, 255); vertical-align: top; text-align: start;">❌</td></tr><tr><td class="LexTKB__tableCell" style="background-color: rgb(255, 255, 255); vertical-align: top; text-align: start;">Transaction reconciled</td><td class="LexTKB__tableCell" style="background-color: rgb(255, 255, 255); vertical-align: top; text-align: start;">❌</td></tr><tr><td class="LexTKB__tableCell" style="background-color: rgb(255, 255, 255); vertical-align: top; text-align: start;">Journal Entry created</td><td class="LexTKB__tableCell" style="background-color: rgb(255, 255, 255); vertical-align: top; text-align: start;">❌</td></tr><tr><td class="LexTKB__tableCell" style="background-color: rgb(255, 255, 255); vertical-align: top; text-align: start;">Journal Entry approved</td><td class="LexTKB__tableCell" style="background-color: rgb(255, 255, 255); vertical-align: top; text-align: start;">✅</td></tr></tbody></table>If something looks missing in a report, the first question is: has this transaction been reconciled and its Journal Entry approved?<hr><h2 class="LexTKB__h2" dir="ltr" style="text-align: start;">Key Takeaways</h2><ul class="LexTKB__ul"><li value="1" class="LexTKB__listItem" style="text-align: start;">GSI is a linear flow — each step builds on the previous one</li><li value="2" class="LexTKB__listItem" style="text-align: start;">The AI automates, but a human must confirm before anything is finalized</li><li value="3" class="LexTKB__listItem" style="text-align: start;">Only approved Journal Entries affect your reports</li></ul><hr><h2 class="LexTKB__h2" dir="ltr" style="text-align: start;">Related Articles</h2><ul class="LexTKB__ul"><li value="1" class="LexTKB__listItem" style="text-align: start;"><a href="https://gsi-tech.atlassian.net/wiki/spaces/PM/pages/227934228/A0.1+How+GSI+Works+From+Transactions+to+Reports#" title="#" class="LexTKB__link">A0.2 User Roles &amp; Permissions (Admin vs Member)</a></li><li value="2" class="LexTKB__listItem" style="text-align: start;"><a href="https://gsi-tech.atlassian.net/wiki/spaces/PM/pages/227934228/A0.1+How+GSI+Works+From+Transactions+to+Reports#" title="#" class="LexTKB__link">A0.3 Glossary: Key Terms &amp; Statuses</a></li><li value="3" class="LexTKB__listItem" style="text-align: start;"><a href="https://gsi-tech.atlassian.net/wiki/spaces/PM/pages/227934228/A0.1+How+GSI+Works+From+Transactions+to+Reports#" title="#" class="LexTKB__link">A4. Reconcile</a></li><li value="4" class="LexTKB__listItem" style="text-align: start;"><a href="https://gsi-tech.atlassian.net/wiki/spaces/PM/pages/227934228/A0.1+How+GSI+Works+From+Transactions+to+Reports#" title="#" class="LexTKB__link">A5. Journal Entries</a></li><li value="5" class="LexTKB__listItem" style="text-align: start;"><a href="https://gsi-tech.atlassian.net/wiki/spaces/PM/pages/227934228/A0.1+How+GSI+Works+From+Transactions+to+Reports#" title="#" class="LexTKB__link">A6. Reports</a></li></ul>

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